Hot Desk Booking Software

As a result of the current situation, companies that grow rapidly soon run out of office space. Further driving the need for better office space management is the increasing real estate price. On most days, facility managers find empty workstations. This may be due to business travel, vacations, sickness, and remote or flexible work.

Hot desks are an innovative organizational workplace system built upon these trends and ever-changing dynamics at work, where the traditional office layout is becoming less and less prevalent. Multiple employees may use the same physical workstation at the same time with hot desking software. There is no assigned seating arrangement and they are free to sit wherever they want – ideally in a different spot every day.

You can utilize your existing office space more efficiently with hot desking because it fosters collaboration and creativity. Besides reducing costs, it also encourages greater collaboration across departments and teams within the company.

The benefits of Hot Desking Booking software

  •   You can save time by allowing your employees to reserve their place prior to     arriving at work. Therefore, more time is not wasted searching for a workstation.
  • Team collaboration is enhanced because you can easily choose the best place/workstation for your team.
  • Flexible – Identifying unused desk space in the facility automatically.
  • Business automation and software solutions can be seamlessly integrated with Hot desk booking software.
  • It can be accessed through mobile devices, and it is compatible with different platforms including Android, iOS, and Windows.
  • Reduced Operating Costs – By automating tracking and optimizing, this solution lowers the operating costs of your office facility.
  • By having access to in-depth operational data and insights, facility managers are able to make informed space decisions.

Developing a Successful Desk Sharing Implementation Plan

In addition to seamless desk booking, convenience, and flexibility, hot desk software offers many other benefits as well. 

Facility managers need to ensure that an implementation plan is diligent and well-structured before implementing any hot desk booking arrangement. From creating the hot desk management strategy to implementing it and tracking insights, every aspect must be carefully handled.

In order to manage all the general and analytical data about every workstation, employee, their working hours, and individual requirements, facility managers would need hot desking software that is better than a ledger with manual data entry. It is this type of software that enables desk bookings. Data about hot desks can be securely stored in the software.

Hot Desking Software – Why Do Facility Managers Need It?

You can use Hot Desk Sharing software to facilitate desk reservations, conference room reservations, space availability tracking, and to add, modify, or cancel hot desks as well as other types of resources based on location or category.

Workstations and hot desks can be quickly viewed and a hot desk can be scheduled quickly and efficiently. Managers of facilities can also generate accurate reports detailing the usage patterns of different resources, such as:

  • Phone booths and power outlets
  • Conference and meeting rooms
  • Facilities for printing
  • Spaces for storing things
  • Common areas such as lounges, cafeterias, etc.
  • Projectors and cables are examples of technology and hardware equipment
  • When needed, private space is available

QuickFMS Hot Desk Booking Software: Why Choose It?

QuickFMS provides cloud-based facilities management software that lets you manage all aspects of your organization with different product modules.

Our customized hot desk management software helps you manage and organize your workspaces more efficiently whether you have multiple hot desks, open workstations, or agile workspaces with many part-time workers, remote workers, or employees who spend a lot of time out in the field.

With our cloud-based hot desk booking software, your team can work more efficiently in a shared workspace while being highly secure, fast, and easy to use. Are you ready to boost your employees’ productivity? See how you can optimize your office space with our free hot desk sharing software demo.

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